Accounts Payable & Payroll Officer

  • Newcastle
  • Permanent
  • Mon May 13 03:38:41 2019
  • 200003299

Our client is seeking a dependable and experienced Accounts Payable & Payroll Officer (APPO) who is available for an immediate start on a temporary basis and/or permanent basis. This opportunity offers the flexibility of working shorter days - Wednesday to Friday and/or nine (9) day fortnight.

The Accounts Payable and Payroll Officer (APPO) provides timely and accurate processing of all accounts payables and occasional receivables, as well as other duties as required. The APPO is also responsible for assisting and processing the coordination and preparation of weekly payroll in accordance with award rates, FairWork and Company Policies, maintaining employee records and providing effective communications with all staff regarding payroll matters.

You will be reporting directly to the Financial Controller your key responsibilities will include, but not be limited to:

  • Reconciliations of statements and bank accounts
  • Accounts payable processing
  • Accounts receivable processing
  • Managing internal and external stakeholder queries
  • Month end reporting
  • General administration duties
  • Petty cash reconciliation
  • Maintain assets register
  • Prepare and process weekly payroll using MicroPay
  • Maintain payroll records
  • Provide other finance assistance in reporting as required
  • Provide relief to team members at busy periods and times of leave of absence
  • Other duties as required.

Responsibility 1 - Accounts Payable

  • Processing of creditor’s invoices
  • Raising of payments ensuring proper authorisations – via cheque and electronic funds transfer
  • Monthly reconciliation of suppliers or raw materials
  • Monthly reconciliations of intercompany settlements
  • Processing of corporate credit card transactions ensuring compliance with business expectations
  • Manage and reconcile petty cash
  • Communicate with creditors regarding outstanding accounts and payment of outstanding accounts

Responsibility 2 – Payroll Function – relief periods

  • End to end processing of specified company payrolls
  • Maintenance of payroll
  • Updating and maintaining payroll records
  • Liaising with staff and management on payroll related queries
  • Maintaining leave, sickness and overtime reports
  • Interpreting awards/agreements and contracts in relation to overtime and shift
    allowances etc.
  • Payroll reporting to meet internal and statutory obligations
  • Payroll administration
  • Calculation and processing of termination payments
  • Processing increases and calculation of back pays
  • Assisting the Financial Controller with month end consolidation
  • Assisting the Financial Controller with reconciliation and payment of payroll and group tax
  • Reconciling payroll related GL accounts
  • Calculating annual leave and LSL provisions/accruals
  • Maintain documentation and filing
  • Provide relief support for Payroll Officer as required

Responsibility 3 - Accounts Receivable – relief

  • Provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts receivable. Main responsibilities will include:
    • Raise debtor invoices
    • Issue credit notes
    • Reconciliation of debtor accounts
    • Monitor and follow up debtors regarding overdue payments and other account queries
    • Produce monthly accounts receivable and report on any actions taking
  • Answer all debtors enquiries for requests for copies of invoices, statements and delivery dockets and resolve any queries
  • Complete bank reconciliation on a daily basis
  • Raise monthly invoices for freight charges for other centres
  • Process new credit account applications and notify applicants of outcome
  • Completion of all debtor’s information required by the Financial Controller and Head Office
  • Other accounts receivable tasks as necessary.

Responsibility 4 – Compliance and Administrative Functions

  • Assist the Financial Controller where required with compliance regime with regards to GST, PAYG withholding, superannuation, Payroll Tax, Fringe Benefit tax and WorkCover
  • Management of filing systems
  • Photocopying, printing, collating and filing paperwork
  • Other duties as instructed by the Financial Controller

In order to succeed in this role, you will need the following:

  • At least 5 years hands-on experience in a busy AP and Payroll position;
  • Understand the AP & Payroll reconciliation/payment process and be able to adopt an autonomous approach in dealing with all related issues;
  • Accuracy and attention to detail with an analytical flair for figures;
  • Excellent organisational and time management skills, high volume invoice environment whilst meeting important deadlines;
  • Superior communication and negotiation skills in order to provide an exceptional level of service to our clients;
  • Enthusiasm and self-motivation;
  • Experience with Pronto or another ERP software ould be highly desirable
  • Intermediate to advanced computer skills

If this sounds like an opportunity for you, please apply by submitting your resume today!